Despite its age, fax is considered one of the most legally secure ways to transmit documents. But why is that, and when should you choose fax?
In a time dominated by emails and messaging apps, fax may look like a relic. Yet when legal certainty matters, fax has decisive advantages: automatic proof of delivery, high acceptance by authorities and a documented transmission process.
Why fax is legally recognised
The legal recognition of fax is based on one crucial advantage, the transmission report. It automatically documents:
- Date and exact time of transmission
- The recipient fax number
- The number of pages transmitted
- The transmission status (successful/failed)
A positive transmission report creates the presumption that the document reached the recipient. This reversal of the burden of proof is a key advantage over other transmission methods.
Fax vs email: the decisive difference
While emails pass through multiple servers on their way to the recipient and can be caught in spam filters, fax uses a direct point-to-point connection. This means:
- No intermediate stations where messages can be lost
- Immediate feedback on transmission status
- No risk of ending up in a spam folder
An email read receipt can be declined by the recipient, a fax transmission report is generated automatically and cannot be influenced by the recipient.
Online fax: modern and legally secure
With modern online fax services like FaxMonkey you combine the legal certainty of classic fax with the convenience of digital communication:
- No fax machine needed: Send faxes directly from your computer or smartphone
- Digital archiving: All transmission reports are stored automatically
- Immediate delivery: Your document reaches the recipient in seconds
- Full legal certainty: Identical transmission standard to traditional fax machines
This way you benefit from fax without investing in outdated hardware.