Despite its age, fax is considered one of the most legally reliable ways to transmit documents. But why is that, and when should you choose fax?
In a time dominated by emails and messaging, fax might seem like a relic. Yet when legal reliability matters, fax offers decisive advantages: automatic proof of delivery, high acceptance by authorities, and documented transmission.
Why fax is legally recognized
The legal recognition of fax is based on one decisive advantage, the transmission report. It automatically documents:
- Date and exact time of transmission
- The recipient fax number
- The number of pages transmitted
- The transmission status (successful/failed)
A positive transmission report creates the presumption that the document reached the recipient. This shift in the burden of proof is a key advantage over other delivery methods.
Fax vs. email: the decisive difference
While emails pass through several servers on their way to the recipient and can get caught in spam filters, fax uses a direct point-to-point connection. This means:
- No intermediaries where messages can be lost
- Immediate feedback on the transmission status
- No risk of ending up in a spam folder
An email read receipt can be declined by the recipient, a fax transmission report is created automatically and cannot be influenced by the recipient.
Online fax: modern and legally reliable
With modern online fax services such as FaxMonkey, you combine the legal reliability of classic fax with the convenience of digital communication:
- No fax machine required: Send faxes directly from your computer or smartphone
- Digital archiving: All transmission reports are stored automatically
- Immediate delivery: Your document reaches the recipient in seconds
- Full legal reliability: Identical transmission standard to classic fax machines
This way you leverage the benefits of fax without investing in outdated hardware.