Despite its age, fax is regarded as one of the most legally reliable ways to transmit documents. But why is that, and when should you choose fax?
In an era dominated by emails and messengers, fax may seem like a relic. Yet when legal certainty is required, fax has decisive advantages: automatic proof of delivery, high acceptance by authorities, and a documented transmission.
Why fax is legally recognised
The legal recognition of fax rests on a decisive advantage, the transmission report. It automatically documents:
- Date and exact time of transmission
- The recipient fax number
- The number of pages transmitted
- The transmission status (successful/failed)
A positive transmission report gives rise to the presumption that the document reached the recipient. This reversal of the burden of proof is a significant advantage over other transmission methods.
Fax vs email: the decisive difference
While emails pass through several servers en route to the recipient and can get caught in spam filters, fax uses a direct point-to-point connection. This means:
- No intermediate stops where messages can be lost
- Immediate feedback on the transmission status
- No risk of ending up in the spam folder
An email read receipt can be refused by the recipient, a fax transmission report is created automatically and cannot be influenced by the recipient.
Online fax: modern and legally reliable
With modern online fax services like FaxMonkey you combine the legal reliability of classic fax with the convenience of digital communication:
- No fax machine required: Send faxes directly from your computer or smartphone
- Digital archiving: All transmission reports are automatically saved
- Immediate delivery: Your document reaches the recipient in seconds
- Full legal reliability: Identical transmission standard to classic fax machines
This way you benefit from fax without investing in outdated hardware.