Despite its age, fax is considered one of the most legally reliable ways to transmit documents. But why is that the case, and when should you opt for fax?
In a time dominated by emails and messengers, fax may seem like a relic. Yet especially when it comes to legal binding force, fax has decisive advantages: automatic proof of delivery, high acceptance by authorities and a documented transmission.
Why fax is legally recognised
The legal recognition of fax is based on a crucial advantage, the transmission report. It automatically records:
- Date and exact time of transmission
- The recipient fax number
- The number of pages transmitted
- The transmission status (successful/failed)
A positive transmission report supports the assumption that the document reached the recipient. This reversal of the burden of proof is a key advantage over other transmission methods.
Fax vs email: the crucial difference
While emails pass through several servers on their way to the recipient and can be held up by spam filters, fax uses a direct point-to-point connection. This means:
- No intermediate stations where messages can be lost
- Immediate feedback on transmission status
- No risk of ending up in a spam folder
An email read receipt can be refused by the recipient - a fax transmission report is generated automatically and cannot be influenced by the recipient.
Online fax: modern and legally reliable
With modern online fax services like FaxMonkey, you combine the legal reliability of classic fax with the convenience of digital communication:
- No fax machine required: Send faxes directly from your computer or smartphone
- Digital archiving: All transmission reports are saved automatically
- Immediate delivery: Your document reaches the recipient within seconds
- Full legal reliability: Identical transmission standard to traditional fax machines
This way, you benefit from fax without having to invest in outdated hardware.