Despite its age, fax is still considered one of the most legally secure ways to transmit documents. But why is that, and when should you opt for fax?
At a time when email and messaging apps dominate, fax may seem like a relic. Yet when it comes to legal validity, fax has decisive advantages: automatic proof of delivery, high acceptance among government agencies, and documented transmission.
Why fax is legally recognized
The legal recognition of fax is based on one crucial advantage, the transmission report. It automatically records:
- Date and exact time of transmission
- The recipient fax number
- The number of pages transmitted
- The transmission status (successful/failed)
A positive transmission report creates the presumption that the document reached the recipient. This reversal of the burden of proof is a key advantage over other delivery methods.
Fax vs. email: the decisive difference
While emails pass through multiple servers on their way to the recipient and can get caught in spam filters, fax uses a direct point-to-point connection. This means:
- No intermediate stations where messages can be lost
- Immediate feedback on transmission status
- No risk of landing in the spam folder
An email read receipt can be refused by the recipient, a fax transmission report is created automatically and cannot be influenced by the recipient.
Online fax: modern and legally secure
With modern online fax services like FaxMonkey, you combine the legal certainty of classic fax with the convenience of digital communication:
- No fax machine needed: Send faxes directly from your computer or smartphone
- Digital archiving: All transmission reports are stored automatically
- Immediate delivery: Your document reaches the recipient in seconds
- Full legal certainty: Identical transmission standard as traditional fax machines
This way, you benefit from fax without investing in outdated hardware.